How Much Will That New Copier Cost to Operate?

Stressed Out Woman in Her Office

If you've ever purchased a low-end printer or copier, you already know what happens: A low-ink warning sends you hurrying to the store for new cartridges. You (hopefully) complete the job, and a few days later another warning forces you to repeat the process. A month or two passes and you've spent more on ink cartridges than the original cost of the device.

To avoid a repeat of the above scenario, always work with a reputable dealer of printers and multifunction copiers. In the meantime, here are a few tips to calculate the total cost of ownership for your next equipment acquisition.

1. How many years do you plan to keep the printer?

Most businesses upgrade to new printers and multifunction copiers every three to five years—a timeline also recommended by the industry. At the five year point, technology will have advanced to the point that an update is a good move to keep your business processes up to date.

2. How many pages do you print on average?

If you expect your printing habits to stay consistent with your current volumes, you can use this figure. If you're bringing new multifunction copiers online because of business growth, this figure may be more difficult to pin down. And if you've no idea how many documents your organization prints, a managed print assessment may be a good idea.

3. How many toner cartridges will you require?

Begin with the answer to the above question. The manufacturer of the device you're considering will be able to tell you how many pages on average you can expect from OEM toner cartridges. From there, divide your document requirements by the page-per-cartridge expectation for a rough estimate of how many cartridges you can expect to use. Multiplying that number by the cost for each cartridge is the last step.

For multifunction copiers with a TCO that works for your business, talk to us at Liberty Business Solutions today!